- August 8, 2020
- Posted by: eroconnew
- Category: General reading
Stages /steps involved in setting up a new school in India
The ideal time required for effective set up of a new school project is 18 months (0-550 days) starting from Project Feasibility, Market Research, Project Planning till School Launch giving necessary time period for clients to effectively manage and have all aspects in place balancing them efficiently.
Appointment of School Consultants
The first stage towards setting up a new school project requires appointment of school consultant to ensure effective and necessary planning to initiate while making clients being aware of the required efforts and risk identification during the execution stage. Starting from assistance in finalization of the land, Project Feasibility and Planning till Affiliations, School Consultants play the most significant role in setting up a new school project covering all venture dynamics.
Project Inception, Viability and Planning
This stage is of vital importance as Market Research and Project Planning prepares the clients in terms of how to execute and move forward balancing aspects for competition awareness, catchment study, development scenario, 10 year projection for volume addition trend, fee structure, fee projection, facility plan, Project USP, Phase wise Development Area chart, 10 year HR Planning, Salary Structure, Salary Expense, Affiliation Bye Law Compliance, Business Model, Project budget, P/L Account and ROI Analysis on the project. The first 45 days will be utilized for finalization of Project Plan and approval on Project Budget along with DPR.
Land Finalization and Project Funding
Post Feasibility and ROI Analysis along with our detailed planning inputs from school consulting team, clients are in a position to finalize the land on which the project has to be conceived. Along with the same, as the budget is clear to the clients, they are in a position to accordingly arrange for means for project financing to ensure smooth project cash flow for timely commissioning of the school. In case, the land is not available, Erocon as school consultants will guide the clients for the land parcel to be shortlisted for development of the project out of the options being explored by clients. The clients may utilize the time (0-60 days) to acquire the land as required for the school project.
Appointment of School Architects
Post land finalization, the appointment of school architects to initiate design development for the school building and campus so that the approval from authorities on the drawings for initiating the construction of the project. While the clients manage the Project Funding aspect, Architecture appointment can be simultaneously pursued for effective utilization of project time. While the clients are organizing for acquisition of new land, the appointment of school architects are done so that the architecture team could gather necessary data on the project, site, location, dynamics, client’s inclination for building elevations, local design preference aspects, availability of materials for finishes work and survey plans.
Architecture Design Concept
The appointed school architecture team will initiate work on Master plan, Facility Positioning within the campus, Operational Floor Plans on the basis of inputs from school consultants for effective utilization of area and space optimization. Post approval on the floor plans and master plan, the said plans can be shared with government authorities for approval. Simultaneously the school architecture team will work towards development of Building Elevations along with initiating of Tender Development, BOQ, Technical Specifications, Working Drawings for commencement of School Building Constructions. 3 – 3.5 months into the project, the clients should focus on finalizing the Building Concept and Elevations along with Master Plan, Facility Plan and Floor Plans.
Authorities Approval for Construction
After school school architecture team along with clients finalize the master plan and building placement along with derivation of the final area chart, facility plan and sports facilities, authorities are submitted the necessary drawings for getting approval and grant for initiating construction on the work. Simultaneously as mentioned above, school architecture team works on presenting building elevation concept.
Appointment of Contractor & PMC team
Once the conceptual designs for the project are approved by clients along with arranging the necessary finances required for the project, the client should move forward with Tender Development and invite bids from contractor to quote. Post finalization, the Civil and Structure work for the project is initiated after mobilizing labor and clearing the site for construction work. Simultaneously Appointment of site engineer/Project management team who could ensure setting up of necessary channels, reporting system, monitoring system and quality control measures to keep a check on the quality of work being done on site by contractors while coordinating to ensure timely inflow of drawing work, presence of manpower and material for timely delivery.
Commencement of Construction Work
Clients utilize the first 3 -3.5 months for appointment of school consultants, architects, PMC and finalizing project planning, arranging funds for the project, finalizing architecture concept for the building and getting necessary approval for initiating construction. Post receiving approval on the designs from authorities, The construction work can be initiated and it is important for the promoters to complete the construction of school building along with landscape while procuring some furniture 4-5 months prior to the academic session commencement. The timelines for construction should have a cutoff date that will allow the clients to have sufficient time in the tunes of 120 days to 150 days for admissions, marketing and complete infrastructure helps in positioning the school strongly for the interested parents.
Brand Design Development
Taking the starting point of the project at 0 day, The branding exercise for the school project is initiated on the 6th month or 180-190 days and is 4 month process for finalizing all design deliverables of the brand that are further used for marketing and admission purpose at later stages of the project. Brand positioning planning, marketing planning, brand projection strategy that needs to get integrated with the design work for branding that gets done for the project. Initiation with finalizing of name of school, logo design, brochure design, website design along with other design collaterals associated with outdoor creatives, media creatives, school almanac and operations. This exercise is also undertaken throughout the year in a phase wise manner till admission handling training is completed for admission team.
Once the considerable aspects of branding and brand design work are completed, the clients should start focusing on initiating the recruitment process. Recruitment happens to be one of the most important aspect for a new school project. Accordingly phase wise planning for recruitment of resources as required for the project are done. Recruitment is also 7-7.5-month process where a phase wise infusion of human resources is done to serve the purpose of the school. Starting from Principal, Accounts team, Admissions team. Majority of the teaching staff join the school around 2-3 months before school commencement and utilize the balance time before school launch for training and academics planning.
Staff Joining, Admin Framework and HR Policy Implementation
Staff joining exercise in a phase wise manner as per the requirements of the project is initiated to ensure effective school admission office and school operations commencement for the new project. Along with the same, finalization of administration framework for the school comprising of all Standard operating procedure for all departments, reporting mechanism and protocols, setting up of ERP system, Accounting system for the school along with training of staff to ensure implementation. In tandem, HR Policy Framework is drafted, finalized and staff is trained for them to understand, acknowledge and follow all rules and regulations they will be required to abide while being a part of the school.
Commencement of Admission Office
The admission office is initiated around 4-5 months prior to the commencement of school’s first academic session. The admission office is started by having all required staff on board, after finalizing the accounting system, branding efforts, ongoing outdoor marketing exercise and activities. Parents are invited to see the campus so that they can make up their mind for enrolling while having an operational accounts team. All interior works for admin, reception, admission zone and classrooms along with activity rooms should be completed.
Commencement of Promotional Activities
Commencement of promotional activities are done around 5 months prior to school opening to ensure maximum footfalls and sending out the news in the market for the entry of our new school project. All necessary marketing planning, marketing activities to be undertaken along with marketing budget are finalized and accordingly carried out over a course of 3-5 months while the admission team is in place, admission handling process is set up and training for the admission staff is completed. Coordination with local PR vendors, digital partners, media partners are further integrated under promotional exercises to broaden the horizon of publicizing the commencement of the new school project.
Academic Planning & Training
Academic Planning, Curriculum finalization, lesson planning, academic year planning and training of teaching staff is undertaken once majority of the teaching staff is hired for the new school project. In order to ensure effective implementation of the vision for a successful school academics and offerings, teachers are trained on parent handling, class handling, lesson planning, annual academics planning and curriculum delivery aspects. As mentioned above, academic planning along with staff training is initiated when the recruitment of majority teaching staff is completed around 3 months prior to the start of academic session.
The school is finally commenced post organizing an effective parent’s orientation program to address their queries and school launch program. All above efforts get finally converged to timely and effectively commence the new school project as per the targeted academic session.
Note: School Licensing & Affiliation Milestones are not included in the document as the timelines differ from state to state. For more information on this , kindly contact our team
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Having EROCON as consultants has been the best decisions I have made when the concept of starting a school evolved in my mind. They have been brilliant in their planning, organization and execution to detail. Hardworking, professional and dedicated, the entire team is sheer brilliance to work with.
Erocon has terrific educational consultancy and advisory team to help our management find solutions. They have identified key issues, drivers and important resources that are required for our school. I would appreciate the entire team for their passion and dedication.
Erocon’s modules are well designed, competitively priced and value for money offering inputs much beyond contracted content.
Erocon has an expert in each portfolio- concept to affiliation and beyond. The team is efficient with remarkable response time.
We wish Erocon success in all its projects
We had approached Erocon Consultancy for our project in Gurugram. Erocon Consultancy is an epitome of high standard professional services with an effort to ensure their customers satisfaction and help them out in best possible manner. They helped us stimulate and promote our qualifications and goal
A very professional organisation. They have always valued their quality of work and delivering the work within the promised timeframe. They have been vital in setting up our school and providing us with all the necessary data as possible. Lastly, we have been more than business clients.
Erocon, our international education consultancy paves an excellent and integrated education programme each year to inculcate a international standard of education system. The consultancy played a vital role for achieving our school’s objectives and motto’s.
We feel privileged to have Erocon consultants as our advisors and the valuable information they have provided in terms of market study of Gwalior area or Meerut city has served as a useful tool for our future growth and expansion
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As a client, we really feel happy to be associated with EROCON and that we selected them to handhold our project as a consultant. We’ve been associated for almost 2 yrs now and it’s been a great & successful journey till now and we honestly feel that our relationship will last longer.
Erocon as an Organization works in a professional manner. They have been prompt in rendering their services. Our entire documentation happened in a systematic manner with regular updates and advice on the sequence of events that would follow.
My journey with Erocon has been all about learning and success.The team is very professional and positive.They make sure you follow all Govt. Of India norms in order to make sure you do not go into the wrong way of doing things.Very professional with the paper work. Instant support highly recommend.
Erocon is helping hand in CBSE Affiliation process. They make sure that everything is in place during inspection and conduct a trial before the inspection too. I am extremely satisfied with the services given by Erocon. Hats off to you and all the best for your future endeavours.
We came to know about EROCON via internet. At first, we were very skeptical. As soon as we sought their help in our School project, we found that their capacity and expertise is unquestionable the best available in the market. We highly recommend EROCON to everyone, interested in starting a school.
We are completely satisfied with the report given by Erocon. They were very professional through the project. Mr.Shiraz and Mr. Anirban were really cooperative and helpful. We will surely recommend Erocon for any related needs.
I take this opportunity to appreciate the work done by Mr.Shiraz and Mis.Marya to get our school’s affiliation done as per the cbse guidelines.Their support was really amazing. I wish for their sincere efforts in future.
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Erocon not only helped the project done prior to the deadline, but to ensure the client should be satisfied with every step of the process.
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Erocon has done wonderful job for us. The Erocon team is very professional and they provided us a detailed survey & feasibility study report which consists of all the minute details but very crucial to take a call. Team is flexible, approachable and always ready to take our feedback and incorporate.
We had very engaging conversation with Erocon and they are indeed knowledgeable on the subject.
Really nice consultants with a alot a experience. Helped us in starting our school from scratch. The parts such as curriculum development, cbse affiliation, recruitment and training of staff helped the school to attain the heights.
Erocon team is thoroughly professional and reliable If you wish to establish a school in your city. Shiraz is in particular a moving encyclopedia in the field and I am yet to come across a better name with more insights in the field. I would definitely recommend them strongly .
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I approached EROCON because of their experience and feedback given by some upcoming schools. They helped us understand the various factors to set up a school. The report given was comprehensive and had a pragmatic approach to financial planning and infrastructure development.
I engaged EROCON to carry out feasibility study for new school project at Ranchi. The work was done professionally and delivered on time. The meticulous planning and attention to detail in preparation of report is praiseworthy.
Erocon is a professional organization having thorough knowledge about Indian school business provides in-depth analytical information and realistic bluprint for the client. Strict timelines and yet no compromise on deliverables.
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Work done with professional approach and time frame..
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Erocon was very knowledgeable about the industry and its market. They were able to give us several valuable insights and metrics about it. Their report was very well structured and detailed. They competently went about gathering market intelligence and kept timelines. A very professional job.
We are satisfied with team Erocon ,and their professional approach to advise relating to transfer of recognition from local SSC board to CBSE board.
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Extremely satisfied with their services.”
“We had approached EROCON for our school project in a bangalore. The team gave us a detailed insight into the market a very organised report on the running of the school. This has helped us prepare ourself for the upcoming project and serve as a guiding mechanism. Special thanks to team Erocon….
Erocon shows completeness and passion in their work and professional at work. Erocon understand client perspective very fast and guide them in proper way. The DPR they provided is simply excellent,They spent only two days on our location but they gathered all information accurately. Economic report is good. Erocon is competent and provides good service for what you pay.