Fee Regulation Norms for the Fixation of Fee for schools across different states

Fee Regulation Norms for the Fixation of Fee for schools across different states

Fee Regulation Norms for the Fixation of Fee for schools across different states

What are the norms to fix the fee of Private Schools in India?

The fee structure of private schools in India can vary significantly based on several factors. Here are some key factors that often influence the determination of fees in private schools:

Consumer Parity Index:

Economic conditions, inflation rates, and changes in the cost of living can impact fee structures. Schools may adjust fees periodically to account for changes in economic factors.

Teacher Salaries and Qualifications:

The salaries and qualifications of the teaching staff can impact the fee structure. Schools that attract and retain highly qualified and experienced teachers may incur higher personnel costs, leading to higher fees.


The location of the school, particularly in terms of the city or region, can significantly impact the fee structure. Schools in metropolitan areas or regions with a higher cost of living may generally have higher fees.

Infrastructure and Facilities:

Schools with state-of-the-art infrastructure, modern facilities, and well-maintained campuses may charge higher fees to cover the costs associated with providing these amenities.

Curriculum Offered:

The type of curriculum offered by the school can also impact fees. International curricula such as IB (International Baccalaureate) or Cambridge may involve additional costs, leading to higher fees compared to schools offering local boards like CBSE or ICSE.

Quality of Education:

The quality of education, as perceived by parents and the community, plays a significant role. Schools that invest in teacher training, educational resources, and innovative teaching methods may justify higher fees.

Extracurricular Activities:

Schools that provide a wide range of extracurricular activities, such as sports, arts, music, and clubs, may charge higher fees to cover the costs associated with these additional offerings.

sizes may charge higher fees to offset the reduced student-teacher ratio.

Operational Costs:

Various operational costs, including maintenance, utilities, security, and administrative expenses, contribute to the overall fee structure. Schools may adjust fees to cover these operational costs.

Amenities and Services:

Additional services and amenities provided by the school, such as transportation, meals, and health services, can influence the fee structure. Schools offering comprehensive services may charge higher fees.

Government Regulations:

Private schools need to comply with government regulations regarding fee structures. Some states in India have regulatory bodies that set guidelines for fee fixation to ensure affordability and prevent arbitrary increases.

The fixation of the fees leviable by a school is based on many important considerations, and they should be proposed in accordance with the CBSE By-Laws and a respective State Fee Regulation Act. The location of a school, the infrastructure of the school’s building, the facilities provided and as mentioned in the prospectus or school’s website, the educational standard of the school, the expenditure on administration and maintenance, and the salaries of the qualified teachers and non-teaching staff etc are extremely important factors in fixing up the fees. These mentioned parameters are critical to charge the fee from the parents.

Increment and determination of fee are decided by the Parent-Teachers Association, and it is mandatory to constitute such an association within a few days from the commencement of each academic year. The management of the school will regulate fee structure or will propose the details of the fee hike in accordance with the respective State Fee Regulation Act in front of the Parent-Teacher Association known as Executive Committee. This Executive Committee has the authority to revise the amount of the fee hike while giving the approval over this.

For instance, in Maharashtra, a school can only hike up to 15% once every two years, not every year. In some unforeseen circumstances, a school even seek hike above 15% or before the lapse of two years unless it is approved by 76% of the parents or the Parent-Teachers Association.

In the state of Rajasthan, the management of a school can propose the fee or the fee hike if they (management) can convince the Parent-Teachers Association also known as School Level Fee Committee. The advancement of the hardware and software facilities, the strength of the students, the facility of swimming pool, horse riding, shooting, archery and performing art, etc. are the parameters to fix or hike the fee. As per the regulation of Rajasthan, the fee proposal meeting must consist of at least two parent members out of four members to fix or hike the fee. Else, the business transaction during this meeting without adhering to this criterion will be null and void.  The management can seek up to 15% fee hike before the commencement of an academic session.

Charging exorbitant fees with the aim of commercialisation of the education and profiteering without providing the excellent result and quality education may be the violation of the ordinance promulgated by the appropriate government. Non-compliance with this bye-law and Fee Regulation Act will lead to the written warning from CBSE, restricting the number of sections in the school, the suspension of affiliation for a definite period, withdrawal of affiliation, the hefty fine up to 5 Lakhs, and the derecognition of the school, etc. Even a State government can rescind the No Objection Certificate (NOC) and levy hefty penalty to pay. For the reader information, NOC is necessary clearance to run an institution.

India, being one of the most diverse countries in the world, has a lot of diversity even demographically, ethnically and in regulations in different States, and Union Territories. Remember, deciding the fees structure in Uttar Pradesh and proposing the fees structure in Tamil Nadu is the daunting nature by the ordinance of the incumbent government. The tediousness of the procedure of declaring the fees with the norms is replete with many overt and covert challenges. Quality of result and education, parents’ and teachers’ satisfaction level, retention of the teachers, index of the students and teachers’ happiness, infrastructure, sports activities, and the justified fees against the facilities and qualities are the accurate predictor of running a successful school.


The fee structure of private schools in India typically comprises various components or heads that collectively make up the total fee. While the specific heads of fee can vary among schools, here are common components that are often included in the fee structure of private schools in India:

Tuition Fee:

This is the core fee for academic instruction and classroom learning. It covers the cost of teachers’ salaries, educational resources, and general classroom expenses.

Admission Fee:

This is a one-time fee paid at the time of admission to the school. It covers administrative expenses related to processing the admission.

Annual or Term Fee:

This fee is typically charged on an annual or term basis and covers various administrative and operational costs incurred by the school throughout the academic year.

Examination Fee:

This fee covers the cost of conducting examinations, including the preparation and printing of question papers, invigilation, and other related expenses.

Development Fee:

Some schools charge a development fee to fund capital projects, infrastructure development, and improvements to the school facilities.

Transportation Fee:

If the school provides transportation services, a separate fee may be charged to cover the cost of buses, drivers, and fuel.

Library Fee:

This fee is associated with the use of the school library and covers expenses related to acquiring and maintaining books, journals, and other educational materials.

Sports Fee:

Schools with extensive sports facilities may charge a fee to cover the costs of maintaining sports equipment, coaching staff, and organizing sports events.

Laboratory Fee:

This fee is associated with the use of laboratory facilities for subjects such as science. It covers the cost of laboratory equipment, chemicals, and maintenance.

Computer Fee:

If the school has computer labs or provides technology-enhanced learning, a computer fee may be charged to cover the expenses associated with maintaining and upgrading computer systems.

Activity Fee:

This fee covers extracurricular activities and events organized by the school, such as field trips, cultural programs, and workshops.

Security Deposit (Refundable):

Some schools may require a refundable security deposit at the time of admission. This amount is usually refunded when the student leaves the school, provided there are no outstanding dues.

Miscellaneous Fees:

Various other fees may be categorized as miscellaneous and can include charges for identity cards, uniforms, special events, and other specific services.

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